In this document, you will find the best ways to write an excellent invitation letter for your Schengen visa application. Before that, we need to overview general information related to the invitation letter.
If you are travel to any other country for a visit, tourism, or any other purposes, you need to take a flight and land there.
But that is possible if you are living in a visa-free country or such a country has no visa processing requirements for travel.
Solely is that if you are a citizen of any free-visa country, then you did not need any visa requirements for traveling.
But if you are not from a free-visa country like a Non-European country, you need to process a visa for traveling or travel to Schengen countries.
Here the main difficulty to get a Schengen visa are required documents. Getting the Schengen visa is not a simple task, as we need to submit documents to the embassy to make it possible.
In all of these documents, an invitation letter has its importance.
The invitation letter is an important document that increases visa approval chance or even any type of visa.
An invitation letter is a piece of paper written by a person who invites you to his/her country for a visit or any other purposes. They also mention the relationship with you in this letter and the statement about why he/she invites you to that country.
What is an Invitation Letter for the Schengen Visa?
An invitation letter is written by the person, which invites you to the Schengen country in which he/she lives. In this letter, they mention the following details:
- About why you will need to visit the country?
- Will he/she help financially to the visitor?
- What is the purpose of your visit?
- Also, guarantee that visitors will not be involved in any illegal activity after coming to that country.
An invitation letter gets increase more chances to approve your visa.
This letter is the way to ensure the embassy or diplomatic office that the applicant is trying to live in a Schengen country illegally.
Even if you are involved in any illegal activity after your arrival, they will track you via that person that invites you.
Please note: Invitation letter for visa supports your visa application because it will remove any distrust questions concerned with your identification or verification aspects.
Never try to provide false statements during the writing of an invitation letter. Because you need to attach all support for which you are talking about in the letter.
So, always try to attach all supporting documents with an invitation letter for making higher the chance of visa approval.
Look! what german embassy concerning invitation letter.
Source Data: Germany-Visa
What are the Types of Invitation Letter for Visa?
There is no fixed invitation letter available for all types of visas. You will need to write a different invitation letter for a specific type.
The embassy or consulate is very strict about the required documents which support your invitation letter and your statements.
Please Note The statements which you mentioned in the invitation letter. You need to justify them through in-written documents and submit these documents to the embassy along with your invitation letter.
Must Remember: The person who writes this invitation letter will provide all supporting documents along with the invitation letter.
Invitation Letter for the visa from Family or Friends for Tourism Purposes
Essentially, the main goal of travel is to meet with relatives, friends, or spouses who live in other countries.
So, request to respected person(Relatives, Friends, Spouse) to writing an invitation letter. They will write an invitation letter according to your visa type.
You also need to attach proof of your relationship with relatives or friends.
If you are going to apply for your tourist visa and your spouse will invite you to visit, then he/she must be a citizen of a Schengen country. So, you need to attach the marriage certificate along with an invitation letter.
You need to attach a birth certificate as evidence of your relationship with your parents and siblings(if applicable).
Invitation Letter for Business Schengen Visa
You are going to another country for business purposes like meet with your foreign partner, discussing specific investments, or any other business activities. You will need to attach an invitation letter along with your business Schengen visa application.
This letter must be written by the person who invites you for business purposes in Schengen or their home country. He/she must describe your business relationship between his/her and you. It is more beneficial if you are attached an itinerary for your business trip that what are the activities you will perform when you go there.
You must attach a letter of employer confirming that you are an employee of a specific company and other job details like job position, joining date, salary, and why you must leave the country for business purposes.
University or College Invitation Letter/Acceptance letter
If you decide to study at any Schengen university or college, you need to make sure that you have that particular institute confirmation or an acceptance letter.
The university or college will provide you this letter if you qualify for admission.
This letter has a detailed overview of the following elements:
- What is your major?
- Who will finance your study?
- What will be the time given time duration
- Where you stay, and so on.
Medical/Hospital Invitation Letter for Schengen Visa
Schengen countries are advanced developed then non-European countries people go to Schengen countries for their health issues.
If somebody wants to start the health treatment from high-standard hospitals, then he/she will need to apply for a medical visa with a hospital invitation letter. Getting an invitation letter from Schengen hospital may increase visa acceptance earlier.
The invitation letter states the cost of treatment, who will pay, and who will be responsible?. So, make sure you attach all your relevant medical documents and the hospital invitation letter for better chances of getting the visa.
How Can I write an Invitation Letter for a Visa?
To write a suitable invitation letter is not a big task you need to follow the below instructions:
Required Information for Perfect Invitation letter for visa
The required information depending on the purpose of your travel can include:
- Writing date of the letter
- The Embassy name
- Embassy contact details
- Opening salutations and statements
- Inviting a person’s name
- Inviting a person’s status in the Schengen country (citizen or permanent resident)
- Inviting a person’s contact information (phone number, address, and e-mail)
- Applicant’s name
- Applicant’s passport number
- Purpose of travel
- Relationship with the inviting person
- Dates of travel
- Itinerary of travel
- Closing salutations
- Inviting a person’s signature
- Necessary document attachments or enclosures
Tips For Writing Perfect Invitation Letter for Schengen Visa
What is the Difference Between Sponsorship and Invitation Letter?
Please do not confuse, between invitation and sponsor letter both are different letter and have to write for several occasions.
Please visit the sponsorship letter for the Schengen visa application article for more information about how to write and what is sponsorship letter with general samples.
Invitation letter samples
Sample Invitation Letter for Visitor Visa
The sample inviting letter below shows a typical invitation letter for a tourist visa or visitor visa from a friend.
To: Date:
Immigration Officer
[Embassy Name]
[Embassy Address]
[Embassy Phone Number]
Re: Invitation Letter for [Applicant’s Name] with Passport No. __________________
Respected Sir/Madam,
I, [Inviting Person’s Name] currently residing at [Inviting Person’s Address], and a citizen/permanent citizen of [Country’s Name], am writing this letter to support the visa application of my friend, [Applicant’s Name].
The purpose of the visit to my friend, [Applicant’s Name] is to visit me and engage in tourism in [Country’s Name]. Our long-standing friendship has endured distance and time, and we have wanted to use the visit of my friend to reconnect and share old memories.
[Applicant’s Name] and I have been friends for [enter number of years or length of time]. We have [describe activities or other events you have attended/done together]. This has led to us developing a close relationship and we have stayed in touch ever since.
[Applicant’s Name] will be visiting during the following dates: from [Provide starting date of visit in format DD/MM/YY] to [Provide ending date of visit in format DD/MM/YY].
During the specified trip dates above, we will be visiting [Specify city/place names]. Also, [Applicant’s Name] will be staying at [Provide Inviting Person’s Address or Hotel Address]. The trip will be funded through [Provide means of funding].
Enclosures:
- Copy of inviting person’s Passport
- Copy of inviting person’s other ID
- Proof of relationship (you can attach pictures of events or other supporting documents)
- Proof of accommodation
- Proof of return to home country (employment contract, property ownership, lease agreement, etc.)
- Other applicable documents
We sincerely request that you consider [Applicant’s Name] visa application and please do not hesitate to contact me for any questions or inquiries at [Inviting Person’s Phone Number] or [Inviting Person’s E-mail].
Kind regards,
[Inviting Person’s Signature]
[Inviting Person’s Name]
[Inviting Person’s Address]
[Inviting Person’s Phone Number]
[Inviting Person’s Email]
Sample Invitation Letter for Visitor Visa for Parents
To: Date:
Immigration Officer
[Embassy Name]
[Embassy Address]
[Embassy Phone Number]
Re: Invitation Letter for [Applicant’s Name] with Passport No. __________________
Respected Sir/Madam,
I, [Inviting Person’s Name] currently residing at [Inviting Person’s Address], and a citizen/permanent citizen of [Country’s Name], am writing this letter to support the visa application of my parent [mother/father], [Applicant’s Name].
The purpose of the visit to my parent, [Applicant’s Name] is to visit me in [Country’s Name]. We have not seen each other in [Provide length of time] and would very much appreciate it if we could spend time together. I have wanted to show my parent, [Applicant’s Name], the life I have built-in [Country’s Name] for a very long time and would appreciate the chance to reconnect. We have a very close relationship and even from a distance, we continuously keep in touch.
[Applicant’s Name] will be visiting during the following dates: from [Provide starting date of visit in format DD/MM/YY] to [Provide ending date of visit in format DD/MM/YY].
During the specified trip dates above, we will be visiting [Specify city/place names]. Also, [Applicant’s Name] will be staying at [Provide Inviting Person’s Address or Hotel Address]. The trip will be funded through [Provide means of funding].
Enclosures:
- Copy of inviting person’s Passport
- Copy of inviting person’s other ID
- Proof of relationship (birth certificate and other documents)
- Proof of accommodation
- Proof of return to home country (employment contract, property ownership, lease agreement, etc.)
- Other applicable documents
We sincerely request that you consider [Applicant’s Name] visa application and please do not hesitate to contact me for any questions or inquiries at [Inviting Person’s Phone Number] or [Inviting Person’s Email].
Kind regards,
[Inviting Person’s Signature]
[Inviting Person’s Name]
[Inviting Person’s Address]
[Inviting Person’s Phone Number]
[Inviting Person’s Email]
Please Note: You may use the above samples for a USA visit visa, as well as for any other visa type.
You can use the above samples for the following search:
- Invitation letter for visa USA
- Invitation letter for visa Canada
- Invitation letter for visa UK
- Invitation letter for a visa for brother
- Invitation letter for business visa
Just replace your desired elements from the above samples and makes other things the same.
